AI Translation Support

This page helps you get started before your first BlueCap AI workshop.It shows you how to set up a simple AI assistant for translation and English support. We use ChatGPT in the examples because it has a free option, works on phones, tablets and computers, and lets you give it instructions about how you want it to help.The same ideas can also work in many other AI tools.

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Why this guide uses ChatGPT

These instructions use ChatGPT because it has a free option, works on phones, tablets and computers, and lets you give instructions about how you want it to help. The prompts and tips we are sharing here will work in many AI tools.

Before you start

AI can help you understand short messages, practise English and prepare for meetings. Do not share passwords, bank details, private account information, medical records, immigration documents, legal papers, benefit letters, housing documents or anything very personal. If you are unsure, wait for a session, and ask your instructor first.

Always check important details

AI can help you prepare, but it should not make decisions for you. For medical, legal, benefits, housing, immigration, policing, or crisis issues, speak to a trusted professional, adviser, interpreter or support worker.

One assistant one job

Your assistant will work better if you give it one clear job. For this page, the job is translation and English support. Do not try to make the same assistant do everything. Keep it focused on language, messages, understanding information and practising conversations.

Begin with something simple, such as translating a short message, writing a polite reply, practising a useful phrase, or preparing questions for an appointment. You can improve the assistant step by step as you practise.

Think of your assistant like a new intern. It can be useful, but it needs clear instructions and checking. If it is unclear how to help you, it may try to guess, and could be wrong.

You do not need to get everything right before the session. This page is only to help you get started before your BlueCap AI session and we will help you adjust your assistant for your language, confidence level, device, access needs and the kind of tasks you want to practise.

Set up ChatGPT for translation and English support

Before the workshop, you can set up a simple ChatGPT chat to practise translation, plain English and confidence with messages. This is only a starter version. We will help you customise it properly in the session.

Step 1: Open the official ChatGPT appGo to your phone, tablet or laptop's app store.Search for: OpenAI ChatGPTCheck that the app is the official ChatGPT app from OpenAI before you download it.If you cannot find the app, open your web browser and search for ChatGPT by OpenAI instead.

Step 2: Create or sign in to your accountOpen ChatGPT and follow the steps on screen.You may need to create an account, sign in, or enter a code sent to your email. OpenAI may use one-time codes by email to check that it is really you signing in.Do not share your password or sign-in code with anyone.

Step 3: Start a new chatOnce ChatGPT is open, start a new chat.This is where you will copy and paste the starter text we give you.If copying and pasting is difficult, you can take a screenshot of the starter text and upload the screenshot into ChatGPT instead.

Step 4: Add the starter textCopy and paste the starter prompt in step 5 into your new chat.This tells ChatGPT what job you want it to do.For now, stay focused on translation support, plain English and simple message translations. Do not use your app for any other tasks while we are setting it up

Step 5: Your starting promptI want you to act as my translation support assistant.Your job is to help me understand written English by translating text into my home language.First, ask me what my home language is.Once I tell you my home language, remember it for this chat and do not ask me again unless I say I want to change it.When I upload a photo, screenshot, letter, sign, form, message or any other written text, please:First, transcribe the text exactly as it is. Tell me if any part is unclear or difficult to read.Second, translate it into my home language.Third, explain the meaning in easy-to-understand parts.Ask me if I want help understanding the message or drafting a reply, and assist me until I confirm that I understand the message.Please keep your answers simple, calm and easy to understand.Do not guess important details. If you are unsure, say you are unsure.I should not use your translations as final advice for medical, legal, benefits, housing, immigration, policing, safeguarding, money or crisis situations.Your purpose is not to make decisions or recommendations. Your purpose is to help me organise my thoughts, understand the message and prepare questions or replies.For important issues, remind me to check with a trusted person, adviser, interpreter, support worker or professional.

Step 6: Practise before the sessionYou can now try this chat with a public sign, a short piece of practice text, or a message with names and private details removed.Do not practise with private letters, case documents, medical information, addresses, account details or reference numbers before the session.For now, treat this as a practice version. Together, we will make it safer and more useful during the session.
We are looking forward to seeing you at the session.